Temporary Use Request
Submit a request through the system to use a piece of inventory equipment for a set period.
Assets & Access · Temporary Assignment
Temporary Assignment Tracking
Temporary Assignment Tracking
Digitize Assignment Processes
Manage temporary equipment use requests, approval, duration, and handover tracking from a single system.
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1 minSetup
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Module Features
5 capabilities, one module.
What changes at your company with this module? Here are the main features and their benefits.
Approval and Assignment
The request is reviewed by the asset manager; once approved, the equipment is temporarily assigned to the user.
Duration and Status Tracking
Usage duration and equipment condition are tracked systematically, reducing the risk of loss or damage.
Automatic Return Alerts
An automatic alert is sent to the relevant parties as an equipment's return date approaches.
Return and Closure
The user initiates the return; with the asset manager's approval, the process is completed and logged.
Benefits
What you gain by using it.
- Temporary equipment use is logged end to end.
- You get an automatic alert as an equipment's return date approaches.
- Equipment condition and usage duration are tracked transparently.
- The risk of loss and damage is significantly reduced.
- Temporary assignment is managed on a per-user basis.
- The full request-approval-return history is reportable.
What Happens If You Don't Use It?
Risks of staying non-digital.
The main problems that arise when this process is run manually or in a scattered way.
Risk of Lost Equipment
If temporary use isn't logged, you can't track where a piece of equipment is.
Forgotten Returns
If the return date isn't tracked, equipment can stay indefinitely with the user.
Unclear Responsibility
If who took which equipment and when isn't recorded, pinpointing responsibility gets hard.
Difficulty Verifying Condition
If equipment condition at handover isn't recorded, damage/loss claims go unresolved.
How It Works
The process, step by step.
Here's how this module works in your day-to-day operations.
01
The Request Is Created
The user opens a request specifying which equipment and for how long.
02
The Asset Manager Approves
The request is reviewed and approved if suitable.
03
Temporary Assignment Is Made
The equipment is assigned to the user for the defined period.
04
The Duration Is Tracked
The system alerts the relevant parties as the return date approaches.
05
Return and Approval
The user initiates the return, and the asset manager confirms the handover, closing the process.
Frequently Asked Questions
What's on your mind, answered.
The questions we get most often about this module, with clear answers.
Can the temporary usage period be set flexibly?
Yes, you can define the period in days, weeks, or months based on your needs.
Is equipment condition recorded at handover?
Yes, the equipment's condition at handover and return can be logged as a note in the system.
Who gets notified as the return date approaches?
An automatic reminder is sent to both the user and the asset manager.
Can I see equipment that's overdue and not returned?
Yes, overdue returns are listed separately in the panel.
Can I report on temporary assignment history?
Yes, all temporary usage history can be reported by user and by equipment.
Start Temporary Assignment today.
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