Bulk Receipt Entry
Conveniently enter expense receipts — for taxis, lodging, and more — one at a time or in bulk.
Finance · Finance Module
Flexit24 Expense Management Software
Flexit24 Expense Management Software
Manage Your Employee Expense Processes Digitally
Your employees easily submit expense receipts and invoices from mobile or web. Make expense management effortless with fast approval processes, detailed reports, and project-based expense tracking.
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MobileReady
What is expense management?
Expense management is the process of documenting, approving, recording and reimbursing the money employees spend on behalf of the company. Travel, accommodation, meals, fuel and client entertainment are all evidenced with a receipt or invoice and turned into a cost entry through an approval chain.
The critical point is that the document and the record stay together. If the photo of the receipt is not attached to the claim, nobody can tell at month end what the amount was for, and the document needed for VAT deduction goes missing. In Flexit24 the employee photographs the receipt, picks the amount and the category, and the approver sees the document on the same screen.
When expenses travel by spreadsheet and e-mail, approvals stall, duplicate claims slip through and project costs never show the real figure. The Flexit24 expense management module joins every step — from claim to accounting export — and keeps it visible which project and which budget each amount was charged to.
Module Features
4 capabilities, one module.
What changes at your company with this module? Here are the main features and their benefits.
Transparent Expense Tracking
Keep your spending under control with reports by expense category, department, and project.
Track the Approval Process
Digitize expense transactions and move manual processes onto a single platform.
Project-Based Cost
Link your expenses to existing projects and report spending on a per-project basis.
Benefits
What you gain by using it.
- Receipt and invoice entries are done in seconds from mobile or web.
- The approval process becomes transparent and traceable.
- Spending is reported by category, department, and project.
- Paper receipt piles and manual accounting entry disappear.
- Project costs are tracked with real spending data.
- Budget overruns are caught early.
What Happens If You Don't Use It?
Risks of staying non-digital.
The main problems that arise when this process is run manually or in a scattered way.
Risk of Lost Receipts
Physical receipts can get lost, delaying reimbursement processes.
Non-Transparent Approval
In manual approval processes, it becomes unclear what stage a request is at.
Project Cost Blindness
If expenses aren't linked to a project, the real project cost stays unknown.
Budget Overruns Caught Too Late
If spending isn't reported periodically, budget overruns are only noticed at month-end.
How It Works
The process, step by step.
Here's how this module works in your day-to-day operations.
01
Upload the Receipt
The employee uploads a photo of the receipt/invoice to the system from mobile or web.
02
Select Category and Project
The expense category and, if relevant, the related project are added.
03
Sent for Approval
The expense request goes to the manager for approval.
04
Approved and Recorded
The approved expense is recorded in the financial records.
05
Reported
Expense reports are generated by department and by project.
Frequently Asked Questions
What's on your mind, answered.
The questions we get most often about this module, with clear answers.
Can I upload a receipt photo from mobile?
Yes, you can take a photo of a receipt in the mobile app and add it directly to the system.
Can I associate expenses with a specific project?
Yes, you can match each expense record to its related project and report by project.
Who tracks the approval process?
Both the employee and the manager can see in real time which stage the request is at.
Can I submit expenses in bulk?
Yes, you can submit multiple receipts at once in bulk.
Can expense reports be exported?
Yes, you can export reports for use in your accounting processes.
This page was last updated on · Flexit24 HR Software
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