Your employees see their leave balances in real time. Take the management ease of automatic accrual. Apply the balance method to excuse leave too.
Your leave balance is the result of a calculation, not intuition. Flexit24 shows this calculation transparently, step by step.
Remaining Balance = Leave Accrued − Leave Used − Leave Pending Approval. Flexit24 shows these three line items separately; no number stays hidden behind the system. On the employee panel you can see the breakdown instantly — "I've accrued 14 days, used 5, 2 are pending approval, and I have 7 days left." This transparency completely removes the "How much leave do I have left?" uncertainty and creates a single source of truth shared by HR and the employee.
The minimum number of days based on seniority (14/20/26) is calculated automatically from the hire date; if company policy grants more, that value is used instead.
Every approved and past-dated leave day is totaled under this line item; you can view the date, number of days, and type used.
Days requested but not yet approved are shown separately as "pending" without being deducted from the balance; if the request is rejected, the balance is never touched.
The remaining balance — the result of the formula — always shows the same number on both the employee's and manager's screen; no manual calculation or Excel needed.
What changes at your company with the HR Module? Here are the main features and their benefits.
You can submit your leave request in seconds. The rest of the process depends on your manager's approval speed; you can track the status of your request at any time.
Even mid-flight :) Easily create leave requests from your computer, phone or tablet; track the approval process and your history from anywhere.
See your remaining, used, and pending-approval day counts transparently from a single screen; the balance updates instantly as your requests get approved.
When you cancel an approved leave, the used days are automatically restored to your balance; the transaction appears as a separate record in the history.
Cancelling an approved leave doesn't mean the days are lost. The process runs transparently, end to end.
The employee or manager converts an approved leave — whether not yet started or already in progress — into a cancellation request through the system.
Depending on the rule your organization defines, the cancellation request is processed automatically or with manager approval.
The moment the cancellation is approved, the number of days for that leave is automatically added back to the remaining balance; no manual correction needed.
The restoration appears as a separate line in the leave history as "cancelled — X days restored"; you can trace the date and who cancelled it.
The remaining balance on the employee panel updates within seconds after the restoration; both employee and manager see the same current number.
The main problems that arise when leave tracking runs on Excel, paper, or email chains.
With leave tracking run through manual spreadsheets and email, the balance sometimes isn't up to date; conflicting numbers create a trust problem between HR and the employee.
With cancellations done on paper or by email, restoring days to the balance can be forgotten; the employee quietly loses leave they were entitled to.
Manually tracking seniority-based minimum leave periods (14/20/26 days) can lead to calculation errors, and in turn, legal shortfalls.
In an approval process that moves through an email chain, who approved what and which requests are still pending becomes impossible to track.
Employees with 1 to 5 years of service, up to and including 5 years, are entitled to at least 14 days of paid annual leave.
Employees with more than 5 and less than 15 years of service are entitled to at least 20 days of leave.
Employees with 15 years of service or more are entitled to at least 26 days of leave.
The right to annual leave arises after at least 1 year of employment, including the probation period, and is non-waivable.
For employees in these age groups, leave duration cannot be less than 20 days, regardless of seniority.
With mutual agreement, leave can be taken in installments, provided each installment is at least 10 days.
The questions we get most often from customers, with clear answers.
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