Agency & Advertising

How did Pill Ajans simplify its corporate processes with Flexit24?

Expense requests came in through email and Excel. Control and accounting processes were taking too long. With Flexit24, all expenses are now in one system, auditable and fast, and more.

Applications

PersonnelProjectTraining

Industry Agency & Advertising

Employee Count 50+

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Can Konrat HR Specialist

How We Progressed

The story, in three steps.

Pill Ajans's journey with Flexit24 — discovery, transition, and results.

Starting Point

WE MAPPED OUT OUR NEEDS

Before Flexit24, at Pill Ajans, expense, project, and personnel processes ran through multiple channels
Expense requests mostly came through email chains and Excel files, with some conveyed verbally. This made requests hard to track and caused a loss of control in processes.
Because the agency structure was dynamic, employees worked on multiple projects at once, but expenses tied to those projects couldn't be tracked centrally or broken out separately. At month's end, accounting and management teams had to gather data retroactively.
On the HR side, employee information, training records, and project relationships were kept in different files; without a single, up-to-date data source, management decisions were often made with incomplete information.

Solution Process

WE MOVED FORWARD WITH A PHASED ROLLOUT

At this point, the goal for Pill Ajans wasn't just to use new software — it was to bring all HR and operations processes together into one hub.
After evaluation, Flexit24 stood out for its modular architecture and flexible process design that could adapt to an agency's structure. During the transition, current workflows were analyzed in detail and the system was configured to match the agency's way of working.
Expense processes started being managed through Flexit24 on a per-project basis. Approval mechanisms were clarified, making it clear who was responsible at each step.
At the same time, employee information, project tasks, and training processes were unified in a single panel. Teams began running their daily workflows through Flexit24 without getting lost across different tools.

Results Achieved

WE MEASURED THE RESULTS

After moving to Flexit24, the most noticeable change at Pill Ajans was the transparency and control gained in processes
Expense requests no longer get lost; every step can be tracked through the system, and historical reports can be pulled in seconds. Accounting processes sped up, and significant time was saved at month-end closings.
On the management side, access to current and accurate data made better decisions possible. The HR team was freed from manual work and could focus on more strategic matters.
For employees, Flexit24 became a platform that clarifies and simplifies work rather than complicating processes. Today, Pill Ajans manages its growing structure on Flexit24 in a sustainable, controlled way.

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