Standard Handover Record
Create standard, transparent, and recordable handover documents for offices and workplaces.
Assets & Access · Handover
Handover Records
Handover Records
Digitize Office Handover Processes
Create standard, transparent, and recordable handover documents for leased offices and workplaces. Keep handover and return processes under control.
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1 minSetup
MobileReady
Module Features
4 capabilities, one module.
What changes at your company with this module? Here are the main features and their benefits.
Asset and Condition Record
The condition at the time of handover is logged through the system together with the fixed asset list.
Lease Renewal Tracking
Updated records and supporting documents are uploaded during lease renewal, keeping the process current.
Automatic Deadline Notification
Contract end dates are tracked, and automatic notifications go out as deadlines approach.
Benefits
What you gain by using it.
- Office handover processes run in a corporate, documented way.
- The condition at handover is documented together with the asset list.
- You get automatic notifications for contract end dates.
- Lease renewal processes are tracked with up-to-date documents.
- Delays and operational risks are caught in advance.
- Handover/return processes are managed within a traceable framework.
What Happens If You Don't Use It?
Risks of staying non-digital.
The main problems that arise when this process is run manually or in a scattered way.
Unproven Handover Disputes
If the condition at handover isn't logged, evidence can't be produced for damage/deficiency claims.
Missed Contract Renewal
If end dates are tracked manually, renewal windows can be missed.
Scattered Record Archive
Paper records can get lost, making it hard to access past handover history.
Unclear Asset Status
If the asset list at handover isn't clear, disputes can arise during the return process.
How It Works
The process, step by step.
Here's how this module works in your day-to-day operations.
01
The Handover Process Starts
The handover process is opened for the leased office together with the asset list.
02
Condition Is Logged
The condition at handover is entered into the system and the record is created.
03
The Contract Is Tracked
The lease contract's end date is defined in the system.
04
Automatic Notification Is Sent
An alert goes out to the relevant parties for the approaching end date.
05
Renewal or Return Is Processed
The lease is renewed with updated documents, or a return record is prepared.
Frequently Asked Questions
What's on your mind, answered.
The questions we get most often about this module, with clear answers.
Can a fixed-asset list be added to the handover record?
Yes, the fixed asset and equipment list within the office is included in the handover record.
Who gets notified as the contract end date approaches?
An automatic notification is sent to the relevant manager and responsible staff.
Can I upload new documents during lease renewal?
Yes, updated records and supporting documents can be uploaded to the system during lease renewal.
Can I access past handover records?
Yes, all handover records are kept in the archive and can be viewed whenever needed.
Can this module be used for offices outside a tech park?
Yes, it can be used for any office, workplace, or property handover process.
Start Handover Records today.
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