Planned Visit Management
Plan upcoming visits in advance, clearly defining who will meet whom and when.
Access Control · Guest Module
Guest Entry Management
Guest Entry Management
Company Visitor and Supplier Tracking on One Screen
With Flexit24's Guest Entry Management, suppliers, clients, and visitors coming to your company are planned in advance. The security team sees ahead of time who's coming, when, and for what purpose.
No card required1-minute setupEnterprise-grade security
1 minSetup
MobileReady
Module Features
4 capabilities, one module.
What changes at your company with this module? Here are the main features and their benefits.
Central Visitor Record
Enter guest details in advance so security staff can view them on their screen.
Visit Purpose Visibility
The purpose of the visit is known by all relevant teams, boosting coordination.
Advance Security Briefing
The security team sees who's coming and when ahead of time, speeding up the check-in process.
Benefits
What you gain by using it.
- "Who's visiting whom today?" gets an instant answer through the system.
- The security team greets guests already informed.
- The purpose of the visit becomes visible to all relevant teams.
- Visitor processes become controlled and traceable.
- Records are kept through the system instead of verbal notification.
- Past visits are kept in a reportable format.
What Happens If You Don't Use It?
Risks of staying non-digital.
The main problems that arise when this process is run manually or in a scattered way.
Risk of Unannounced Visitors
If visits aren't planned in advance, security and reception are caught unprepared.
Lost Visit History
If visitor records aren't kept, "who came" questions about the past go unanswered.
Lack of Coordination
If the purpose of a visit isn't shared with the relevant teams, meeting preparation can suffer.
Manual Briefing Burden
Passing information to security staff verbally carries a risk of error and being forgotten.
How It Works
The process, step by step.
Here's how this module works in your day-to-day operations.
01
Plan the Visit
The hosting employee creates a request with guest details and the purpose of the visit.
02
Sent to Security
The information automatically appears on the security screen.
03
The Guest Is Greeted
Security greets the guest quickly, already knowing the details.
04
Check-In Is Logged
The visitor's arrival time is recorded in the system.
05
The Visit Closes
Check-out completes the visit and it's archived.
Frequently Asked Questions
What's on your mind, answered.
The questions we get most often about this module, with clear answers.
How far in advance should I enter visitor information?
You can create a request at any time before the visit; the earlier you enter it, the more prepared security will be.
How does the security team access this information?
There is a separate viewing screen for security staff where planned visits are listed.
Can I report on visit history?
Yes, the full visitor check-in/check-out history can be reported by date.
Can multiple visitors be planned for the same day?
Yes, you can create an unlimited number of visitor records for the same day.
Is the purpose of the visit required?
Entering the purpose of the visit is recommended; this information makes coordination easier for the relevant teams.
Start the Guest Module today.
1 month free trial · No credit card required · 1-minute setup
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